PRINT OPTIONS & SPECIFICATIONS
HOA Mailing & Direct Mail
Association newsletters, ballots and community notices, with print and mailing coordination from Laguna Hills. Plan the quantities, versions and handoff date.
Newsletter examples $0.40-$0.75 per piece; scope and postage quoted
Mailing schedule confirmed with your quote
Keep the print, list and deadline together
Send the approved content, current list and required mailing date. We quote the printing and preparation for the job, including outside processing where needed. The quote identifies postage and the agreed handoff to USPS.
Before the next PDF handoff. Download the selected meeting-packet copy and check whether it matches your approved PDF with Board Editions’ free PDF copy check. Your PDFs stay in your browser; differences still need human review.
Newsletters, packets and notices
- Newsletters: Board updates, community events and seasonal editions using a repeat layout.
- Meeting and ballot packets: Identify each version, enclosure and mailing instruction.
- Association notices: Supply the required format, mailing method and records.
- Neighborhood campaigns: Ask whether EDDM suits the piece and intended area.
Your association or election representative supplies the content and notice requirements. Print and mailing preparation alone do not determine whether those requirements are met.
Set the mailing scope once
| Item | Include in your request |
|---|---|
| Size, pages, color, finishing and quantities by version | |
| List | The current approved file and any processing required |
| Postage | Outbound mail class and any return-mail component |
| Schedule | Approval deadline and requested USPS handoff date |
| Records | The acceptance, processing or tracking records you need |
Mail class, eligibility and postage depend on the piece and quantity. Ask whether outside presort or commingling fits your mailing.
Artwork and address lists
For newsletters, send a PDF with embedded fonts, 300 DPI images, and the finished size. 8.5 × 11 inches is standard; 11 × 17 is available for folded pieces. Word documents and InDesign packages can also be reviewed.
Address lists may be Excel, CSV or an export from your management software. Include name, street address, city, state and ZIP. Agree the file-handling arrangements before sending a list, and identify a new approved version for each mailing.
Our design team can prepare a newsletter template, edit photos and lay out each edition. Design is $75/hour, with any recurring work agreed in the quote.
Request a mailing quote or explore our association-focused division, AssociationMailer.
Common questions
What does a mailing cost?
Newsletter examples range from $0.40–$0.75 per piece. The 500-piece newsletter examples are $225 in black and white or $325 in color. Your quote identifies the print specification, preparation and postage; the examples are not all-inclusive prices for every mailing.
What address processing is included?
The quote specifies any list standardization, duplicate review, CASS processing, barcoding or outside service. Approve the final list and versions before production.
How is the mailing date agreed?
We review the files, list, quantity and approval requirements, then confirm the production and USPS handoff schedule. Postal transit is separate from that handoff.
What mailing records will I receive?
Tell us what your association requires before approval. We confirm the records and tracking options available for the selected service.
Can you personalize or repeat a mailing?
Identify the variable fields and provide the current approved list and artwork. We confirm proofing, file handling and the scope for each run; do not assume a prior list is current.