HOA Mailing & Direct Mail
Turnkey HOA mailing services in Orange County. Print, address, sort, deliver with IMb tracking. 3-day SLA to USPS. Serving 100+ HOAs since 1979.
HOA Newsletter Mailing Services – IMb Tracking
Turnkey HOA mailing services for Orange County homeowner associations. From printing to USPS delivery, we handle everything with IMb tracking and a 3-day SLA. Family-owned since 1979, we've served 100+ Orange County HOAs with reliable, on-time mailing services.
Why HOAs Choose Forest Printing
IMb Tracking on Every Piece
Intelligent Mail Barcode tracking provides visibility through USPS processing, proof of delivery, and performance metrics for board accountability.
3-Day SLA to USPS
Guaranteed 3 business day turnaround from final approval to USPS hand-off. Reliable, on-time delivery for your community mailings.
One-Stop Service
Complete turnkey solution – we handle printing, address list processing, CASS certification, sorting, and USPS delivery. No juggling multiple vendors.
Bulk Mail Savings
USPS Standard Mail bulk rates save up to 50% on postage. We handle all USPS sorting and preparation to qualify for the lowest rates.
Address List Processing
Upload addresses in any format (Excel, CSV, database). We validate, format, and apply CASS-certified verification for accurate delivery.
46+ Years Serving HOAs
Trusted by 100+ Orange County HOAs since 1979. We understand community needs, board requirements, and USPS mailing regulations.
"Forest Printing has handled our HOA's monthly newsletters for four years. The IMb tracking gives our board accountability, and the 3-day turnaround is reliable every single month. Their pricing is competitive and the service is personal—not like dealing with a faceless online vendor."
– Patricia Wong, Board President, Woodbridge HOA (Irvine)
Pricing Options
Complete HOA Mailing Services
All-inclusive pricing includes printing, addressing, sorting, postage, and USPS delivery
Black & White Newsletter
- $0.45/piece for 500 newsletters
- 8.5" x 11" double-sided B&W
- CASS-certified addressing
- IMb tracking included
- USPS Standard Mail bulk rates
- 3-day SLA to USPS
- Total: $225 for 500 pieces
Full-Color Newsletter
- $0.65/piece for 500 newsletters
- 8.5" x 11" double-sided full-color
- CASS-certified addressing
- IMb tracking included
- USPS Standard Mail bulk rates
- 3-day SLA to USPS
- Total: $325 for 500 pieces
Services for HOAs
We provide complete mailing solutions for all your community needs:
Monthly/Quarterly Newsletters
- Board updates and meeting notices
- Community event announcements
- Architectural review reminders
- Holiday greetings and seasonal messages
Board Packets & Agendas
- Meeting materials for board members
- Proxy voting forms
- Annual meeting notices
- Financial reports and budgets
Special Mailings
- Levy increase notifications
- Pool/amenity closure notices
- Emergency communications
- Compliance and violation letters
Marketing Materials
- Community event flyers (pool parties, holiday events)
- Welcome packets for new residents
- Vendor/contractor announcements
"We needed emergency mailings for a special assessment notice. Forest Printing expedited the job and had 800 pieces addressed, sorted, and at USPS in 48 hours. The IMb tracking let us monitor delivery progress, which helped when residents had questions."
– Kevin Martinez, Property Manager, Serrano Heights Community Association
Our Simple 3-Day Process
From approval to USPS delivery in just 3 business days
Design or Send Your File
Upload your print-ready PDF or work with our G7-certified designers to create custom artwork.
Proof & Approval
We'll send a digital proof for your review. Revisions available at no extra charge.
Print Production
Your order is printed using digital or offset presses with strict color accuracy and quality control.
Deliver or Pickup
Free local delivery on $50+ orders, or pickup at our Laguna Hills shop. Rush service available.
What is IMb Tracking?
Intelligent Mail Barcode (IMb) is a USPS tracking system that provides complete visibility for your HOA mailings:
| Feature | Benefit |
|---|---|
| Mail Piece Visibility | Track each piece through USPS processing facilities |
| Proof of Delivery | Confirm mailings reached USPS and are in the mail stream |
| Performance Metrics | See delivery timelines, success rates, and analytics |
| Board Accountability | Documentation for board records and audit trails |
We include IMb tracking on every HOA mailing at no extra charge.
Mailing Classes & Delivery Times
We'll recommend the best mail class based on your timeline and budget:
USPS Standard Mail (Marketing Mail)
- Cost: Lowest rates with bulk discounts (save up to 50%)
- Delivery: 3-10 business days after USPS hand-off
- Best for: Newsletters, event flyers, non-urgent notices
First-Class Mail
- Cost: Higher postage rates
- Delivery: 1-3 business days after USPS hand-off
- Best for: Urgent notices, levy increases, compliance letters
Orange County HOAs We Serve
We proudly serve HOAs throughout South Orange County:
- Irvine (Woodbridge, Northwood, University Park)
- Mission Viejo (Rancho Mission Viejo, Oso Viejo)
- Lake Forest (Baker Ranch, Serrano Heights)
- Aliso Viejo (The Hills, Woodridge)
- Laguna Hills, Laguna Niguel, Dana Point
- All Orange County cities
Design Services for HOAs
Need help creating your newsletter? Our G7-certified designers can:
- Design custom newsletter templates
- Layout board updates and announcements
- Edit photos from community events
- Match your HOA's brand colors
- Create professional, on-brand materials
Design rates: Starting at $75/hour or flat monthly retainers for ongoing newsletters. Get a Quote
File Requirements
For best results when providing your own files:
Newsletter files:
- Format: PDF, Word, or InDesign
- Size: Standard 8.5" x 11" (or custom sizes)
- Resolution: 300 DPI for images
- Fonts: Embedded or outlined
Address list:
- Excel, CSV, or database format
- Include: Name, Street Address, City, State, ZIP
- We'll handle USPS formatting and validation
Frequently Asked Questions
Q: What's included in your mailing service? A: Everything! Printing, address list processing, CASS certification, USPS sorting, postage, IMb tracking, and delivery to USPS.
Q: How does the 3-day SLA work? A: Day 1: Printing begins after approval. Day 2: Addressing and sorting. Day 3: Hand-off to USPS. Then USPS delivers in 3-10 days.
Q: Can you handle variable data? A: Yes! We can merge custom data like names, unit numbers, and personalized messages for each resident.
Q: Do you provide proof of mailing? A: Yes. IMb tracking provides documentation and USPS acceptance receipts for board records.
Q: What if our address list needs updating? A: We'll validate addresses with CASS certification, flag any issues, and recommend corrections before mailing.
Q: Can you store our HOA's mailing list? A: Absolutely. We securely store your list for recurring mailings with updates as needed.
Q: What's the minimum quantity? A: We recommend 500+ pieces to qualify for bulk mail rates, but we can handle smaller quantities at First-Class rates.
"We switched from an online bulk mail service to Forest Printing last year. The cost is about the same, but the local service makes a difference. When we had address list issues, we drove over and worked with their team directly to fix it. That level of support doesn't exist with online vendors."
– James Caldwell, Board Treasurer, Baker Ranch Master Association
About Forest Printing
Family-owned and operated since 1979, Forest Printing has been Orange County's trusted printing partner for over 46 years.
Visit us: 23011 Moulton Pkwy, Suite A-1, Laguna Hills, CA 92653 Call: (949) 951-7000 Hours: Monday-Friday, 9:00 AM - 6:00 PM Rating: ⭐⭐⭐⭐⭐ 5.0/5 (56 Yelp reviews)
Service Areas: Laguna Hills • Irvine • Mission Viejo • Lake Forest • Aliso Viejo • All of Orange County
Free local delivery on orders $50+.
Related Services: Flyers & Brochures | Business Cards | Large Format Printing
Ready to get started?
Contact us today for a free quote on hoa mailing & direct mail.