Know what the website is asking you to do
Submitting a project request and authorizing a print order are separate steps. Use the quote form to explain the job, then keep the team’s confirmed specification and approval instructions with your record.
Read any upload status shown by the form. If a file was not received, do not assume it reached the team with the rest of the inquiry. Note the missing filename and resolve the handover before treating the artwork as ready for review.
Prepare the specification before the upload
Name the product, finished size, quantity, versions, printed sides or pages, preferred material and required date. If the order replaces something already in use, include its job reference or a description of the existing sample.
Different products need different details. Business cards need quantities by person or version. Brochures need flat and folded dimensions. NCR forms need parts, finished sets, numbering and binding. These details are more useful than a general request for the usual paper.
Export for the actual job
Check the accepted upload formats and ask for the product’s production-file requirements. The export should match the agreed job rather than a generic online checklist.
- Review images at their final placed size and intended viewing distance.
- Confirm the requested color setup and identify color-critical elements.
- Use the specified trim, bleed and safe area.
- Follow the requested font and PDF instructions, then inspect the exported file.
Give the file a clear version name. Keep source artwork and superseded proofs separate from the file you want reviewed. If there are multiple versions, explain how filenames relate to their quantities.
Resolve choices in the quote and proof
A service page describes possible work; the quote confirms the actual material, finish, price and production arrangements. Identify which preferences can change if a particular stock or finish is unavailable.
For banners and signage or other large-format pieces, include dimensions and mounting needs. Vehicle graphics need their own material and installation discussion, not just an enlarged file.
Ask what the proof covers and who must approve it. Check content as well as layout, including dates, prices and contact information. Any correction should identify the file or proof it replaces.
Keep the final agreement
Before relying on a deadline, confirm the required handover and any delivery arrangements. Save the final specification, approved proof and relevant correspondence together. For the next request, review that record for changed content and current availability rather than assuming the website submission alone repeats the previous order.